Resume guide · Job Zone 3
Medical Records Specialistsresume guide.
Compile, process, and maintain medical records of hospital and clinic patients in a manner consistent with medical, administrative, ethical, legal, and A strong Medical Records Specialists resume shows reading comprehension, critical thinking and active listening, and names the tools you have worked with, such as Epic Systems, Henry Schein Dentrix and Microsoft Access.
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- 1Give your accuracy rate."Review records for completeness, accuracy, and compliance" is a core task in this guide. An audited accuracy rate is the first number coding managers look for.
- 2Show you check the software's work.More coding jobs now use computer-assisted or AI coding tools. Showing that you review the suggestions and fewer claims get denied proves your judgment still matters.
- 3Show the result, not just the task.Clearing a chart backlog turns routine work into faster billing, a result any health information manager understands.
- 4Put a number on privacy.Protecting the confidentiality of records is this guide's top task. A volume of requests with zero privacy incidents shows it clearly.
- 5Name each certification in full.RHIT is a title this guide lists. Write out the full name, the issuer, AHIMA, and that it is active so an employer can verify it quickly.
- 6Keep education to one line.Many people in this job have a high school diploma plus a certificate or two-year program. The degree and school are enough here.
Sample resume. The candidate is fictional; the layout and templates are real.
01Also called
O*NETCoderHealth Information ClerkHealth Information SpecialistHealth Information Technician (Health Information Tech)Health Records SpecialistHIM Clerk (Health Information Management Clerk)Medical CoderMedical Records ClerkMedical Records Technician (Medical Records Tech)RHIT (Registered Health Information Technician)
02Skills employers expect
O*NETImportance is how much the skill matters to the job; level is how much of it the job demands. Both are worth naming on the resume, in this order.
| Skill | Importance | Level |
|---|---|---|
| Reading Comprehension | High | Intermediate |
| Critical Thinking | High | Intermediate |
| Active Listening | High | Intermediate |
| Speaking | High | Intermediate |
| Time Management | High | Intermediate |
| Writing | High | Intermediate |
| Active Learning | High | Intermediate |
| Complex Problem Solving | High | Intermediate |
| Judgment and Decision Making | High | Intermediate |
| Monitoring | High | Intermediate |
03Knowledge areas
O*NET- Administrative
- English Language
- Customer and Personal Service
- Computers and Electronics
- Administration and Management
- Communications and Media
- Public Safety and Security
- Education and Training
- Personnel and Human Resources
- Law and Government
04Common responsibilities
O*NETOrdered by importance. Each one is a bullet waiting for a result and a number.
- Protect the security of medical records to ensure that confidentiality is maintained.
- Review records for completeness, accuracy, and compliance with regulations.
- Scan patients' health records into electronic formats.
- Release information to persons or agencies according to regulations.
- Enter data, such as demographic characteristics, history and extent of disease, diagnostic procedures, or treatment into computer.
- Maintain or operate a variety of health record indexes or storage and retrieval systems to collect, classify, store, or analyze information.
- Process patient admission or discharge documents.
- Retrieve patient medical records for physicians, technicians, or other medical personnel.
05Software and tools
O*NET109 tools across 33 categories. The six largest categories are below; Hot marks a hot technology, In demand a tool employers ask for most often.
Medical software40
- Epic SystemsHotIn demand
- Henry Schein DentrixHotIn demand
- MEDITECH softwareHot
- eClinicalWorks EHR softwareHot
- Medical procedure coding software
- Healthcare common procedure coding system HCPCS
- Medical condition coding software
- Electronic medical record EMR software
- SOAPware EMR
- NextGen Healthcare Information Systems EMR
- HMS
- SynaMed EMR
- PCC EHR
- PCC Pediatric Partner
- Amazing Charts
- Digital Imaging Communications in Medicine DICOM medical imaging software
- Electronic medical record EMR systems
- MedicWare EMR
- STAT! Systems QD Clinical
- Allscripts EHR
- Azalea Health Azalea EHR
- ComChart EMR
- EHS CareRevolution
- eMDs Practice Partner
- e-MDs topsChart
- Fox Meadows EncounterManager
- GE Healthcare Logician
- Greenway Medical Technologies PrimeChart
- Health Care Data HealthProbe
- Holt Systems eMedRec
- IDX Systems IDXtend
- LeonardoMD Renaissance
- Mediasoft mediOFFICE
- MedStar Systems DrWorks
- NCG Medical Systems d-Chart
- PowerMed
- Practice Partner Patient Records
- VantageMed ChartKeeper
- Visionary Medical Systems Visionary OFFICE PM
- Welford Chart Notes
+ 35 more
Data base user interface and query software7
- Microsoft AccessHotIn demand
- Structured query language SQLHotIn demand
- Microsoft SQL ServerHotIn demand
- EndoSoft
- Entity Management Software
- Fox Meadows ChartingPlus
- Purkinje Dossier
+ 2 more
Document management software7
- Microsoft SharePointHotIn demand
- Hyland Software OnBase
- IDX Systems Patient Chart Tracking
- Fox Meadows Accent Data Manager
- Laserfiche software
- SoftMed ChartLocater
- SoftMed ChartReserve
+ 2 more
Analytical or scientific software4
- SASHotIn demand
- IBM SPSS StatisticsHotIn demand
- StataCorp StataIn demand
- Minitab
Business intelligence and data analysis software4
- TableauHotIn demand
- IBM Cognos Impromptu
- Qlik Tech QlikView
- MicroStrategy
Categorization or classification software4
- American Medical Association CodeManager
- 3M Encoder
- Computerized indexing systems
- DRG grouping software
Voice recognition software4
- Speech recognition software
- Cyber Records MediChart Express
- ScanSoft Naturally Speaking
- Voice dictation software
Accounting software3
- NDCMedisoft
- QMSoftware Receivables Management
- Siemens Soarian Financials
Calendar and scheduling software3
- Scheduling software
- MD Synergy Medical Appointment Scheduling
- Siemens Soarian Scheduling
Development environment software3
- Microsoft Visual BasicHot
- Microsoft Visual Basic Scripting Edition VBScript
- Encoded archival system EAD
Electronic mail software3
- Microsoft OutlookHotIn demand
- Email software
- Microsoft Exchange
Data base reporting software2
- SAP Crystal Reports
- SoftMed ChartRelease
Enterprise resource planning ERP software2
- Microsoft Dynamics
- SAP Business Objects
Object or component oriented development software2
- RHotIn demand
- Microsoft SQL Server Reporting Services SSRSHot
Office suite software2
- Microsoft Office softwareHotIn demand
- Corel WordPerfect Office Suite
Spreadsheet software2
- Microsoft ExcelHotIn demand
- IBM Lotus 1-2-3
Billing and invoicing software1
- Billing software
Data base management system software1
- Teradata DatabaseHot
Desktop communications software1
- Eko
Enterprise application integration software1
- IBM InfoSphere DataStage
Expert system software1
- Information Resource Products Clinical Coding Expert
Graphics or photo imaging software1
- Graphics software
Information retrieval or search software1
- Coding database software
Internet browser software1
- Web browser softwareIn demand
Metadata management software1
- Quest Erwin Data Modeler
Network security and virtual private network VPN equipment software1
- Virtual private networking VPN software
Operating system software1
- Microsoft WindowsHotIn demand
Optical character reader OCR or scanning software1
- Scantron imaging software
Presentation software1
- Microsoft PowerPointHotIn demand
Process mapping and design software1
- Microsoft VisioHotIn demand
Project management software1
- Microsoft ProjectHotIn demand
Transaction security and virus protection software1
- Encoder software
Word processing software1
- Microsoft WordHotIn demand
06Education and preparation
O*NETTypical education
High School Diploma or the equivalent (such as a GED)
52% of surveyed workers. Others report Post-Secondary Certificate (22%) and Some College Courses (13%).
Preparation level
Job Zone 3 · Medium preparation
Usually vocational training, an associate degree or a few years of related experience.
07Putting it on your resume
ResumeXRays guidanceBEE · How to show it
Lead with the credential and the record. Job Zone 3 roles usually ask for training, a license or a few years of related experience. Put those on the first screen, then show what you did with them.
Name the tools exactly. This occupation is heavy on named software. A skills section that says "Epic Systems, Henry Schein Dentrix, Microsoft Access, Structured query language SQL" matches more job descriptions than a general phrase. Use the spelling employers use.
Show critical thinking and active listening, not just reading comprehension. Critical thinking and active listening rank close to reading comprehension for this occupation. One bullet per role that shows a decision, a tradeoff or a result covers them.
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