Resume guide · Job Zone 4
Document Management Specialistsresume guide.
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share A strong Document Management Specialists resume shows reading comprehension, active listening and critical thinking, and names the tools you have worked with, such as Microsoft SharePoint, Adobe Acrobat and Microsoft Access.
See how a parser reads your resumeFree, no card→01Also called
O*NETBusiness Records ManagerCertified Document Imaging ArchitectDocument Control ManagerDocument Management ConsultantECM Consultant (Enterprise Content Management Consultant)Electronic Content ManagerRecords and Information Management Consultant (RIM Consultant)Records and Information Management Specialist (RIM Specialist)Records ManagerRecord Systems Analyst
02Skills employers expect
O*NETImportance is how much the skill matters to the job; level is how much of it the job demands. Both are worth naming on the resume, in this order.
| Skill | Importance | Level |
|---|---|---|
| Reading Comprehension | High | Intermediate |
| Active Listening | High | Intermediate |
| Critical Thinking | High | Intermediate |
| Writing | High | Intermediate |
| Complex Problem Solving | High | Intermediate |
| Monitoring | High | Intermediate |
| Systems Analysis | High | Intermediate |
| Active Learning | High | Intermediate |
| Systems Evaluation | High | Intermediate |
| Judgment and Decision Making | High | Intermediate |
03Knowledge areas
O*NET- English Language
- Administration and Management
- Computers and Electronics
- Customer and Personal Service
- Administrative
- Law and Government
- Education and Training
- Mathematics
- Sales and Marketing
- Communications and Media
04Common responsibilities
O*NETOrdered by importance. Each one is a bullet waiting for a result and a number.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Write, review, or execute plans for testing new or established document management systems.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Monitor regulatory activity to maintain compliance with records and document management laws.
05Software and tools
O*NET106 tools across 34 categories. The six largest categories are below; Hot marks a hot technology, In demand a tool employers ask for most often.
Document management software43
- Microsoft SharePointHotIn demand
- Adobe AcrobatHotIn demand
- Document management system software
- Records management software
- EMC Documentum
- Hyland Software OnBase
- Cabinet NG CNG-SAFE
- DocuSign eSignature
- IBM FileNet Content Manager
- Objectif Lune PlanetPress Suite
- Ademero Content Central
- Advanced Processing and Imaging OptiView ECM
- Alfresco Software Alfresco
- Autonomy iManage WorkSite
- Computhink ViewWise
- Conarc iChannel
- Day Software CQ5 Web Content Management
- DB Tech RAS
- Doc.It DM
- Document imaging software
- Document indexing software
- EMC Document Sciences xPression
- Enterprise report management ERM software
- Ever Team EverSuite Content Management
- Fabasoft Folio
- FileHold Systems FileHold
- FileVision
- Hewlett Packard Exstream Dialogue
- Laserfiche Rio
- Newgen Software Technologies OmniDocs
- Objective Electronic Document Management
- OpenDocMan
- Open Text Web Solutions
- Oracle Universal Content Management
- Personable Workflow DMS
- SAP DMS
- Saperion ECM
- Systemware
- Thomson Reuters FileCabinet CS
- Treeno Software Treeno Content Server
- Westbrook Fortis
- Xerox DocuShare
- Xythos Enterprise Document Management Suite
+ 38 more
Enterprise resource planning ERP software7
- Microsoft Dynamics
- SAP Business Objects
- Oracle PeopleSoft Financials
- Business process management BPM software
- IBM BPM Blueprint
- Pegasystems SmartBPM
- SAP ERP Financials
+ 2 more
Analytical or scientific software5
- CAPSYS Capture
- EMC Captiva
- Microsoft Office Document Imaging
- Office Gemini Diamond Vision
- Perceptive Software ImageNow
Data base user interface and query software5
- Microsoft AccessHotIn demand
- Microsoft SQL ServerHotIn demand
- IBM DB2Hot
- FileMaker Pro
- Vertafore ImageRight
Object or component oriented development software4
- Oracle JavaHotIn demand
- PerlHotIn demand
- Apache Groovy
- SAP PowerBuilder
Operating system software4
- Microsoft WindowsHotIn demand
- LinuxHotIn demand
- UNIXHotIn demand
- IBM MVS
Computer aided design CAD software3
- Autodesk AutoCADHotIn demand
- Dassault Systemes SolidWorksHotIn demand
- PTC Creo ParametricIn demand
Development environment software3
- Microsoft .NET FrameworkHotIn demand
- Microsoft Visual BasicHot
- Oracle SQL DeveloperHot
Electronic mail software2
- Microsoft OutlookHotIn demand
- IBM Notes
Enterprise application integration software2
- Extensible markup language XMLHotIn demand
- SAP BusinessObjects Data Integrator
Project management software2
- Microsoft ProjectHotIn demand
- Central Desktop
Video creation and editing software2
- Apple Final Cut ProIn demand
- WeVideo
Web page creation and editing software2
- Adobe Dreamweaver
- Google Sites
Web platform development software2
- Hypertext markup language HTMLHotIn demand
- Apache TomcatHot
Application server software1
- Oracle WebLogic Server
Cloud-based management software1
- IBM WebSphere MQHotIn demand
Content workflow software1
- Thomson Reuters GoFileRoom
Data base management system software1
- Teradata DatabaseHot
Data compression software1
- File compression software
Data mining software1
- Google AnalyticsHotIn demand
Desktop communications software1
- Skype
Desktop publishing software1
- Adobe InDesignHotIn demand
Filesystem software1
- File system software
File versioning software1
- Version control softwareIn demand
Graphics or photo imaging software1
- Adobe PhotoshopHotIn demand
Office suite software1
- Microsoft Office softwareHotIn demand
Optical character reader OCR or scanning software1
- Optical character recognition OCR software
Presentation software1
- Microsoft PowerPointHotIn demand
Process mapping and design software1
- Microsoft VisioHotIn demand
Requirements analysis and system architecture software1
- Unified modeling language UML
Sales and marketing software1
- Google AdsIn demand
Spreadsheet software1
- Microsoft ExcelHotIn demand
Video conferencing software1
- Google MeetIn demand
Word processing software1
- Microsoft WordHotIn demand
06Education and preparation
O*NETTypical education
Bachelor's Degree
60% of surveyed workers. Others report Master's Degree (15%) and Associate's Degree or other 2-year degree (10%).
Preparation level
Job Zone 4 · Considerable preparation
Usually a four-year degree and several years of related experience.
07Putting it on your resume
ResumeXRays guidanceBEE · How to show it
Lead with what you built. For a Job Zone 4 role, hiring managers and parsers both look for outcomes before credentials. Put two or three results at the top of each job entry, with the scale or effect stated plainly.
Name the tools exactly. This occupation is heavy on named software. A skills section that says "Microsoft SharePoint, Adobe Acrobat, Microsoft Access, Microsoft SQL Server" matches more job descriptions than a general phrase. Use the spelling employers use.
Show active listening and critical thinking, not just reading comprehension. Active listening and critical thinking rank close to reading comprehension for this occupation. One bullet per role that shows a decision, a tradeoff or a result covers them.
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