ResumeXrays
Resume guide · Job Zone 3

Facilities Managersresume guide.

Plan, direct, or coordinate operations and functionalities of facilities and buildings. A strong Facilities Managers resume shows speaking, active listening and critical thinking, and names the tools you have worked with, such as SAP software, Microsoft Access and Yardi software.

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01Also called

O*NET
Building Maintenance SuperintendentBuilding Services SupervisorFacilities CoordinatorFacilities DirectorFacilities EngineerFacilities Maintenance ManagerFacilities ManagerFacilities Operations Manager (Facilities Ops Manager)Facilities Operations Specialist (Facilities Ops Specialist)Maintenance Superintendent

02Skills employers expect

O*NET

Importance is how much the skill matters to the job; level is how much of it the job demands. Both are worth naming on the resume, in this order.

SkillImportanceLevel
SpeakingHighIntermediate
Active ListeningHighIntermediate
Critical ThinkingHighIntermediate
MonitoringHighIntermediate
Reading ComprehensionHighIntermediate
CoordinationHighIntermediate
Social PerceptivenessHighIntermediate
Judgment and Decision MakingHighIntermediate
Management of Personnel ResourcesHighIntermediate
Complex Problem SolvingHighIntermediate

03Knowledge areas

O*NET
  • Customer and Personal Service
  • Administration and Management
  • English Language
  • Public Safety and Security
  • Personnel and Human Resources
  • Mechanical
  • Building and Construction
  • Administrative
  • Psychology
  • Education and Training

04Common responsibilities

O*NET

Ordered by importance. Each one is a bullet waiting for a result and a number.

  1. Monitor the facility to ensure that it remains safe, secure, and well-maintained.
  2. Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
  3. Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
  4. Plan, administer, and control budgets for contracts, equipment, and supplies.
  5. Participate in architectural and engineering planning and design, including space and installation management.
  6. Set goals and deadlines for the department.
  7. Conduct classes to teach procedures to staff.
  8. Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  9. Acquire, distribute and store supplies.
  10. Dispose of, or oversee the disposal of, surplus or unclaimed property.

05Software and tools

O*NET

49 tools across 24 categories. The six largest categories are below; Hot marks a hot technology, In demand a tool employers ask for most often.

Enterprise resource planning ERP software9
+ 4 more
Data base user interface and query software4
Electronic mail software4
Accounting software3
Human resources software3
  • ADP Workforce NowIn demand
  • Human resource management software HRMS
  • ADP Enterprise HR
Computer aided design CAD software2
Desktop publishing software2
Document management software2
Internet browser software2
Office suite software2
Project management software2
  • Microsoft ProjectHotIn demand
  • Oracle Primavera Enterprise Project Portfolio ManagementHot
Word processing software2
Cloud-based data access and sharing software1
  • Google Drive
Customer relationship management CRM software1
  • Blackbaud The Raiser's EdgeIn demand
Data base management system software1
  • Teradata DatabaseHot
Data base reporting software1
  • SAP BusinessObjects Crystal Reports
Enterprise system management software1
  • IBM Power Systems software
Financial analysis software1
  • Delphi Technology
Industrial control software1
  • Supervisory control and data acquisition SCADA software
Instant messaging software1
  • GroupMe
Operating system software1
  • Microsoft Windows XP
Presentation software1
Process mapping and design software1
Spreadsheet software1

06Education and preparation

O*NET
Typical education
Associate's Degree or other 2-year degree
57% of surveyed workers. Others report High School Diploma or the equivalent (such as a GED) (15%) and Some College Courses (11%).
Preparation level
Job Zone 3 · Medium preparation
Usually vocational training, an associate degree or a few years of related experience.

07Putting it on your resume

ResumeXRays guidance
BEE · How to show it

Lead with the credential and the record. Job Zone 3 roles usually ask for training, a license or a few years of related experience. Put those on the first screen, then show what you did with them.

Name the tools exactly. This occupation is heavy on named software. A skills section that says "SAP software, Microsoft Access, Yardi software, Microsoft Outlook" matches more job descriptions than a general phrase. Use the spelling employers use.

Show active listening and critical thinking, not just speaking. Active listening and critical thinking rank close to speaking for this occupation. One bullet per role that shows a decision, a tradeoff or a result covers them.

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