Legal Secretaries and Administrative Assistantsresume guide.
Perform secretarial duties using legal terminology, procedures, and documents. A strong Legal Secretaries and Administrative Assistants resume shows active listening, reading comprehension and writing, and names the tools you have worked with, such as Intuit QuickBooks, Microsoft Access and Adobe Acrobat.
See how a parser reads your resumeFree, no card→01Also called
O*NET02Skills employers expect
O*NETImportance is how much the skill matters to the job; level is how much of it the job demands. Both are worth naming on the resume, in this order.
| Skill | Importance | Level |
|---|---|---|
| Active Listening | Very high | Advanced |
| Reading Comprehension | Very high | Advanced |
| Writing | High | Intermediate |
| Speaking | High | Intermediate |
| Time Management | High | Intermediate |
| Coordination | High | Intermediate |
| Critical Thinking | High | Intermediate |
| Monitoring | High | Intermediate |
| Service Orientation | High | Intermediate |
| Social Perceptiveness | High | Intermediate |
03Knowledge areas
O*NET- Administrative
- English Language
- Law and Government
- Customer and Personal Service
- Computers and Electronics
- Administration and Management
- Public Safety and Security
- Communications and Media
- Economics and Accounting
- Education and Training
04Common responsibilities
O*NETOrdered by importance. Each one is a bullet waiting for a result and a number.
- Organize and maintain law libraries, documents, and case files.
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Prepare and distribute invoices to bill clients or pay account expenses.
- Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
- Make photocopies of correspondence, documents, and other printed matter.
- Assist attorneys in collecting information such as employment, medical, and other records.
- Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
- Receive and place telephone calls.
- Schedule and make appointments.
- Draft and type office memos.
05Software and tools
O*NET42 tools across 20 categories. The six largest categories are below; Hot marks a hot technology, In demand a tool employers ask for most often.
- Intuit QuickBooksHotIn demand
- Sage 50 Accounting
- Quicken
- Amortization calculation software
- Chrome River Expense
- Vertican Technologies Collection Master
- Microsoft AccessHotIn demand
- Database software
- LexisNexis Time Matters
- A1-Law
- Electronic adjudication management systems EAM
- Adobe AcrobatHotIn demand
- Microsoft SharePoint Server
- AbacusNext HotDocs
- Filing system software
- Thomson Reuters WestlawIn demand
- LexisNexis
- Legal research software
- Public access to electronic court records PACER
- Microsoft WordHotIn demand
- Transcription software
- WordPerfect
- Electronic diary software
- Microsoft OutlookHotIn demand
- Email software
- IBM Lotus Notes
- Billing software
- Thomson Reuters Elite Billing Manager
- Appointment scheduling software
- Aderant CompuLaw
- Litigation management software
- Dropbox
- Legal software
- ADP Workforce NowIn demand
- Web browser softwareIn demand
- Case management software
- Microsoft Office softwareHotIn demand
- Microsoft PowerPointHotIn demand
- Microsoft VisioHotIn demand
- Microsoft ExcelHotIn demand
- Web conferencing software
- Web page design and editing software
06Education and preparation
O*NET07Putting it on your resume
ResumeXRays guidanceLead with the credential and the record. Job Zone 3 roles usually ask for training, a license or a few years of related experience. Put those on the first screen, then show what you did with them.
Name the tools exactly. This occupation is heavy on named software. A skills section that says "Intuit QuickBooks, Microsoft Access, Adobe Acrobat, Microsoft Word" matches more job descriptions than a general phrase. Use the spelling employers use.
Show reading comprehension and writing, not just active listening. Reading comprehension and writing rank close to active listening for this occupation. One bullet per role that shows a decision, a tradeoff or a result covers them.
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