Executive Secretaries and Executive Administrative Assistantsresume guide.
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing A strong Executive Secretaries and Executive Administrative Assistants resume shows active listening, reading comprehension and speaking, and names the tools you have worked with, such as SAP software, Microsoft Access and Adobe Photoshop.
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- 1Show what better scheduling changed."Manage and maintain executives' schedules" is the top task in this guide. Fewer same-day reschedules proves you do it well.
- 2Board prep is a result too.Preparing agendas and arrangements for board meetings is a core task here, and executive assistants are now judged on outcomes like this one. Board books sent a week early are easy to picture.
- 3Put a number on travel."Make travel arrangements for executives" is a top task, and SAP Concur is a hot tool in this guide. Trips per year and spend under budget turn booking into a result.
- 4Show how you use AI, and that you check it.Employers now want assistants who use AI to turn long threads into short briefs. Naming the tool and saying you check its work by hand shows good judgment.
- 5Write out your certification and who issued it.Spell out Certified Administrative Professional (CAP) and the IAAP so both people and screening software find it. Executive Administrative Assistant and Executive Assistant are titles this guide lists, and the CAP is built for them.
- 6Keep education to one line.An associate degree is the most common education for this job, so the degree, school and year are enough.
Sample resume. The candidate is fictional; the layout and templates are real.
01Also called
O*NET02Skills employers expect
O*NETImportance is how much the skill matters to the job; level is how much of it the job demands. Both are worth naming on the resume, in this order.
| Skill | Importance | Level |
|---|---|---|
| Active Listening | Very high | Advanced |
| Reading Comprehension | Very high | Advanced |
| Speaking | High | Intermediate |
| Service Orientation | High | Intermediate |
| Writing | High | Intermediate |
| Coordination | High | Intermediate |
| Critical Thinking | High | Intermediate |
| Social Perceptiveness | High | Intermediate |
| Time Management | High | Intermediate |
| Active Learning | High | Intermediate |
03Knowledge areas
O*NET- Administrative
- English Language
- Customer and Personal Service
- Computers and Electronics
- Administration and Management
- Personnel and Human Resources
- Communications and Media
- Mathematics
- Public Safety and Security
- Telecommunications
04Common responsibilities
O*NETOrdered by importance. Each one is a bullet waiting for a result and a number.
- Manage and maintain executives' schedules.
- Make travel arrangements for executives.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Prepare responses to correspondence containing routine inquiries.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
05Software and tools
O*NET89 tools across 32 categories. The six largest categories are below; Hot marks a hot technology, In demand a tool employers ask for most often.
- SAP softwareHotIn demand
- Oracle PeopleSoftHot
- Microsoft Dynamics
- Microsoft Dynamics GP
- Oracle PeopleSoft Financials
- Epicor Vantage ERP
- Exact Software Macola ES
- SYSPRO business software
- Geac MPC Production
- Maynard PlanStaff Manager
- MicroStrategy Report Services
- PRONTO Xi
- FacebookHot
- Social media sites
- Google Sites
- Adobe Contribute
- ProQuest RefWorks RefShare
- Microsoft AccessHotIn demand
- Database software
- FileMaker Pro
- Airtable
- ProQuest RefWorks
- Adobe PhotoshopHotIn demand
- Adobe IllustratorHotIn demand
- Graphics software
- SmugMug Flickr
- JamBoard
- ZoomHotIn demand
- Cisco WebexHot
- Google MeetIn demand
- LogMeIn GoToMeeting
- Web conferencing software
- Microsoft WordHotIn demand
- Google DocsHot
- Microsoft OneNote
- Evernote
- Transcription software
- Intuit QuickBooksHotIn demand
- SAP ConcurHotIn demand
- Sage 50 Accounting
- Sage Peachtree Premium Accounting for Manufacturing
- Microsoft SharePointHotIn demand
- Adobe AcrobatHotIn demand
- Microsoft SharePoint Server
- Records management systems
- KAPES
- Micro Estimating FabPlan
- MTI Systems Costimator JS
- SlackHot
- Google Drive
- Dropbox
- Human resource management software HRMS
- Questek Humanis
- Workflow International Deskflow Enterprise
- Microsoft Office softwareHotIn demand
- Google Workspace softwareHotIn demand
- Corel WordPerfect Office Suite
- Microsoft PowerPointHotIn demand
- Google Slides
- Apple Keynote
- Microsoft ProjectHotIn demand
- Oracle Primavera Enterprise Project Portfolio ManagementHot
- Microsoft Team Foundation ServerHot
- Appointment scheduling software
- Workbrain Employee Scheduling
- Eko
- ParentSquare
- Adobe InDesignHotIn demand
- Microsoft Publisher
- Microsoft OutlookHotIn demand
- IBM Notes
- PCC EHR
- PCC Pediatric Partner
- LogMeIn GoToWebinar
- Slido interaction software
- Work Technology WorkTech Time
- Workbrain Time and Attendance
- Blackbaud The Raiser's EdgeIn demand
- Inetsoft
- Oracle E-Business Suite Financials
- LexisNexis
- Web browser softwareIn demand
- Fishbowl Warehouse
- Intrado SchoolMessenger
- Apple macOSHotIn demand
- Microsoft VisioHotIn demand
- Aestiva Purchase Order
- Microsoft ExcelHotIn demand
06Education and preparation
O*NET07Putting it on your resume
ResumeXRays guidanceLead with the credential and the record. Job Zone 3 roles usually ask for training, a license or a few years of related experience. Put those on the first screen, then show what you did with them.
Name the tools exactly. This occupation is heavy on named software. A skills section that says "SAP software, Microsoft Access, Adobe Photoshop, Adobe Illustrator" matches more job descriptions than a general phrase. Use the spelling employers use.
Show reading comprehension and speaking, not just active listening. Reading comprehension and speaking rank close to active listening for this occupation. One bullet per role that shows a decision, a tradeoff or a result covers them.
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